Award Letter Guide

Your Guide To Financial Aid At Holy Family College

General Information

Your application for financial assistance has been carefully reviewed and we are very pleased to offer you a Financial Aid Award. This guide is your first source of information on the different types of financial aid available, including the funding source and disbursement procedures for each program. All information is current as of October 2019, but subject to change. Use your Financial Aid Award to direct you to the information relevant to your specific package. Use the Net Price Calculator to estimate your aid eligibility. 


In order to receive most types of financial aid, students must be enrolled at least half time in an aid-eligible degree, certificate or certification program. Enrollment status is based upon the following credit load per semester:

Undergraduate and 
Certification Programs
Graduate Programs
Full time 
Three-quarter time  
Half time
Less than half time 
12 or more credits
9 – 11 credits
6 – 8 credits 
1 – 5 credits
Full time  
Half time
6 or more credits
3–5 credits


Cost of Attendance

An estimated cost of attendance (COA) is calculated for each financial aid applicant, and consists of both direct costs for which you will be billed by Holy Family College (i.e. tuition) and standard estimates for indirect costs related to your education (i.e. living expenses). Financial aid is based on anticipated tuition charges for your program and credit load. Courses taken outside of your program will be billed at that program’s per-credit rate. Your financial aid award letter will calculate your expected costs for the year. See your bill for actual charges.

Program Tuition Book Estimate Activity Fee
On Campus Undergraduate Programs - Full Year Full time $28,900 $1,176 $310
Adult Degree Completion and BSN Completion Program $580/credit $49/credit --
Graduate and Certification Programs 
(average per credit charge)
$580/credit $49/credit --

Annual Living Expense Estimates

Student Status and Housing Room/Board Estimate Transportation/Personal Expenses Estimate
 With Parents $1,212 $5,074
  On Campus $11,510* $3,768
  Off Campus $7,822 $5,074

* Actual costs may vary depending upon room and meal plan selections.

Adjustments and Special Circumstances

The Office of Financial Aid is notified of changes in enrollment status (program and/or credit load per term) and housing status by appropriate offices on campus. Students are responsible for notifying the Office of Financial Aid of all changes related to family financial circumstances. The Office of Financial Aid will review this information and notify you of any changes to aid eligibility that result. Every new Financial Aid Award replaces all previous awards. In addition, you must notify the Office of Financial Aid in writing of any additional financial assistance you receive (i.e. private scholarships, tribal grants, employer reimbursement, etc.). Additional awards may require an adjustment to your financial aid. If you have special circumstances not captured elsewhere in the aid application process that may impact your eligibility, contact the Office of Financial Aid for further review.

Types of Financial Aid at Holy Family College

Grant and Gift Aid

grant is a type of need-based financial aid that does not have to be repaid. It may come from the federal government, the state or Holy Family College. Unless otherwise noted, award amounts for the grant programs listed on your financial aid award will be credited directly to your student account. If a grant type is listed on your award as “estimated,” confirmation of your eligibility and/or the amount must be received from the granting agency before funds may be credited to your student account.

Holy Family College Scholarships are awarded on a competitive basis to students in recognition of high academic performance or demonstrated areas of talent. Scholarships do not have to be repaid, and half of the annual award amount will be credited directly to your student account each semester. Please note that Holy Family College scholarships may only be applied toward the cost of tuition and may be adjusted or removed for less than full-time enrollment.

Enrollment and Scholarship Eligibility

Holy Family College Merit Scholarships (including the Mother Generose Cahill, Sister Orestes Kohlbeck, Trustees, Founders, Franciscan Honors, President's, Dean’s, Achievement and Success scholarships) require continuous full-time enrollment for eligibility. They are renewable according to the criteria stated in your scholarship notification letter.

Performance awards (Music Ensemble, Athletics, etc.) require departmental confirmation of participation each semester for continued eligibility.

Endowed and annual gift scholarships have varying criteria, and most awards are designated in the fall. You will be notified by the Office of Financial Aid if you are the recipient of an endowed or annual gift scholarship.

Private or Outside Scholarships and Grants are considered part of your Financial Aid Award. You must notify the Office of Financial Aid in writing of any outside awards, including the name and dollar amount of each award. These scholarships will be identified as “Outside Scholarships” until the funds are received by Holy Family College. Upon receipt, they will be directly credited to your student account. Review and follow the donor’s requirements for receipt and renewal of private scholarships, and notify the Office of Financial Aid of any changes.

Student Employment

HFC Works - All students who live on campus have the option to participate in the Work College Model, HFC Works.  In exchange for 10 hours of weekly work, students receive a tuition credit and a bi-weekly amount of spending money.  This tuition credit is applied toward educational costs, enabling the student to earn a valuable four-year degree with reduced student debt, all while gaining professional skills and expertise.

Federal Work Study (FWS) is a form of need-based financial assistance consisting of earnings from a part-time job. Jobs are available in most departments on campus and at select nonprofit agencies off campus. Community Service Federal Work Study positions, including America Reads and America Counts tutoring programs, also are available. Campus employment applications are available in the Office of HFC Works and in the student section of My.holyfamilycollege. Completed FWS applications should be returned to the Office of HFC Works.  Direct deposit payment is made bi-weekly to students through the Office of Financial Services. Pay rate is based on federal minimum wage guidelines.


loan is a type of financial aid that must be repaid. You will be required to complete an application and sign a promissory note (a legal obligation to repay) before the loan is disbursed. In addition, you may be required to participate in loan counseling prior to receiving your loan funds, and again when you graduate or withdraw from Holy Family College.

Holy Family College students enrolled at least half time in an eligible program may receive Federal education loans. Your loan eligibility is listed on your Financial Aid Award. Federal loan applications and other information are available.  Follow instructions carefully to ensure timely processing of each loan. Loan proceeds will be credited directly to your student account.

Federal Direct Stafford Loans

Holy Family College participates in the William D. Ford Federal Direct Lending Program. Federal loan funds are made available through the college instead of a private lender. 

Direct Subsidized Stafford Loans

These loans are available to students with demonstrated financial need. Payment on principal and interest are deferred as long as the student is enrolled at least half-time. For interest rates go to

Direct Unsubsidized Stafford Loans

These loans are available to students in addition to subsidized loan eligibility. Interest accrues to the student while in school, but may be deferred and capitalized prior to entering repayment. For interest rates go to

Undergraduates may borrow up to $3,500 their first academic year (0–29 completed credits), $4,500 the second academic year (30–59 earned credits) and $5,500 each of the final two years of study (60–90+ earned credits). Teacher licensure students may borrow up to $5,500 each year. The exact amount may vary depending upon financial need. For more information, go to the First Year Award Estimator

Unsubsidized Stafford Loan limits are calculated in combination with any Subsidized Stafford Loan amounts. For dependent undergraduates, the maximum combined Stafford Loan amounts are $5,500 the first academic year, $6,500 the second academic year and $7,500 each of the final two years of study. Dependent teacher licensure students may borrow a combined maximum of $7,500 per year.

Independent undergraduate students may borrow a combined maximum Stafford Loan amount of $9,500 the first academic year, $10,500 the second academic year and $12,500 each of the final two years of study. Independent teacher licensure students may borrow a combined maximum of $12,500 and graduate students may borrow up to $20,500 in combined Stafford Loans per year. 

Graduate Students may borrow up to $20,500 in unsubsidized Stafford Loans per year.

Cumulative Maximums

Dependent undergraduates and teacher licensure students may borrow up to $31,000 (no more than $23,000 of which can be subsidized).

Independent undergraduates and teacher licensure students may borrow up to $57,500 (no more than $23,000 of which can be subsidized).

Graduate students may borrow up to $138,500 including their undergraduate Stafford Loans. Up to $65,500 can be subsidized. 

Loan Fees

An origination fee of 1.059 percent will be deducted from each loan disbursement. The net amount will be directly credited to your student account.

For more information about Federal Direct Student Loans, including debt management resources and repayment estimators, go to

Federal Direct PLUS Loans

The parents of dependent undergraduates may choose to access funds through the Federal Direct Parent PLUS Program. Graduate students also may be eligible PLUS borrowers for their own education expenses through the Federal Direct Grad PLUS Program.

The maximum PLUS Loan amount in a given academic year is the difference between the total cost of attendance and any other financial aid awarded to the student. For interest rates go to Repayment on principal and interest begins 60 days after the loan is fully disbursed.

When determining the amount of PLUS Loan to borrow, remember that an origination fee of 4.236 percent will be deducted from each disbursement. A credit check will be done on your application prior to loan approval.

Non-Federal Education Loans

In addition to the federal loan programs, various private lenders offer education loans that may supplement other financial aid or assist students who are not eligible for federal loans. These include loans to students with and without co-signers. You may find more information by going directly to lender websites to learn more about their private loan programs.

Financial Aid Disbursement and Payment

Aid Disbursement

Financial aid will be disbursed each term after confirmation of eligibility. Review of enrollment status, credit load, verification materials and any additional documentation must all be completed before aid can be disbursed.


Go to or contact the Office of Financial Aid for more information.

Estimated Aid Types

Awards designated as “estimated” on your Financial Aid Award require confirmation of funding from the granting agency prior to disbursement.

Suspended Aid

Awards listed as “suspended aid” on your billing statement either require additional processing steps prior to disbursement or are types of aid that cannot be directly credited to your student account. For example, veteran and vocational rehabilitation agencies provide some education funds directly to students. Therefore, it is the student’s responsibility to use these funds to pay their school charges. Contact the Office of Financial Aid with specific questions.

Expected Private Scholarships

Private or outside scholarships awarded to students are credited to their accounts when the money is received by Holy Family College. Prior to receipt of funds, these will be listed as “memo aid,” and not subtracted from the balance. If you receive scholarship funds directly from the donor, submit those to the Office of Financial Aid.


Payment of balance due must be made to the Holy Family College Finance Office/Student Accounts by the tuition deadline listed in the Course Schedule for each term. Acceptable payment methods include cash, check and credit card.

Students with delinquent accounts will not be allowed to register in future terms, and their official transcripts will be held until satisfactory payment arrangements have been made with the college.

Aid Release Dates

If your account has a credit balance after your financial aid is credited, those funds will be made available to you on or after the following dates for the 2019–20 academic year:

Summer Term May 10, 2019
Fall Term Aug. 30, 2019
Spring Term Jan. 17, 2020

Certain students who receive Federal Pell Grants may be eligible for an aid release within seven days of the start of the term.

Please direct questions about financial aid eligibility and processing to the Office of Financial Aid. Contact the Office of Student Financial Services with questions about billing and payment.

Satisfactory Academic Progress

By federal regulation, Holy Family College is required to apply both qualitative and quantitative standards in measuring academic progress for all students who are accepted to a degree, certificate, or teaching licensure/certification program.

Click here for the detailed policy for Undergraduate/Traditional/Certification/Graduate students.

Examples of the application of these policies are available upon request from the Office of Financial Aid.

Refund Policies

An adjustment to tuition and other charges may occur when students change their credit load or withdraw from the college. A student must submit official written or verbal notification of intent to withdraw to the adviser or registrar to initiate the tuition adjustment process.

Tuition Refund Policy

The date the course is dropped determines if a tuition refund will occur.

Within seven days after start of course* 100 percent refund
Up to 25 percent of course completed** 75 percent refund
Over 25 percent of course completed** 0 percent refund

* Does not apply to short courses (weekend, one-week, etc.)

**Based on start date and end date

The above adjustment/refunding schedule applies to the regular fall and spring semester. Summer term, short courses and workshops may have different adjustment schedules. The same adjustment/refunding schedule applies to both course drops and withdrawals from the college. 

If a credit balance occurs due to a disbursement of Title IV financial aid, a refund will be made to the student within 14 days.

For questions, contact the Office of Student Financial Services at 920-686-6159.

If you enroll for a course(s) and do not attend or stop attending without officially dropping the course(s) or withdrawing from the college, you are still responsible for payment of all tuition and fees for the course(s) unless you officially drop them or withdraw from the college.

Financial Aid Return of Funds (Withdrawal) Policy

Students who receive financial aid and withdraw from a course or from the college, may have aid returned to the aid source. Students who receive Federal Title IV financial aid listed below, who withdraw completely from the college any time during the first 60 percent of a term, will have Federal Title IV aid returned based on the percentage of the term not completed. The federal refund is returned in the order listed below as required by federal regulation. Wisconsin Higher Educational Aids Board (HEAB) requires that after federal refund requirements are satisfied, state aid programs have priority for any credit balance from an institutional tuition refund. State aid is refunded using the same percentage as used in the federal calculation. Non-government aid is refunded proportionally based on the percentage of tuition refund from the Tuition Refund Policy.

  1. Federal Unsubsidized Stafford Loan
  2. Federal Subsidized Stafford Loan
  3. Federal Grad PLUS Loan
  4. Federal Parent Loan for Undergraduate Students (PLUS)
  5. Federal PELL Grant
  6. Federal Supplemental Educational Opportunity Grant (FSEOG)
  7. Iraq & Afghanistan Service Grant

For students who withdraw completely, but have not received Federal Title IV Financial Aid, or for students who withdraw from some but not all of their courses, the Tuition Refund Policy is used to determine any credit balance. If the student continues to meet eligibility criteria for an aid type, the credit is given to the student. If the student no longer meets eligibility criteria for an aid type, aid is refunded to the aid source. The percentage of aid returned to the aid source is based on the percentage of tuition refund from the Tuition Refund Policy. Refunds are allocated proportionally among sources of initial payment. For students who receive loan funds and become less than half-time, any remaining credit balance is refunded to their lender.

Examples of the application of these policies are available upon request from the Office of Financial Aid.